rental application If you are looking for a new place to rent, you might be wondering how to stand out from the crowd and impress your potential landlord. A rental application is a document that summarizes your personal and financial information, as well as your rental history and references. It is often the first step in the screening process and can make or break your chances of getting the property you want.
In this blog post, we will share some tips on how to write a winning rental application that showcases your suitability and reliability as a tenant. We will cover the following topics:
- What to include in your rental application
- How to format your rental application
- How to write a cover letter for your rental application
- How to follow up on your rental application
What to Include in Your Rental Application
A rental application typically consists of several sections that provide different types of information about you and your co-applicants (if any). Here are some of the most common sections and what to include in them:
- Personal details: This section should include your full name, date of birth, contact details, current address, driver’s license number, and passport number (if applicable). You should also mention if you have any pets or if you smoke.
- Employment details: This section should include your current employer’s name, address, phone number, and email, as well as your job title, income, and length of employment. You should also provide proof of income, such as pay stubs, bank statements, or tax returns.
- Rental history: This section should include the addresses, dates, and contact details of your previous landlords or property managers for the past two years. You should also provide copies of your previous lease agreements and rent receipts.
- References: This section should include the names, phone numbers, and email addresses of at least two people who can vouch for your character and reliability as a tenant. These can be former landlords, employers, co-workers, friends, or family members. You should also ask them for permission before listing them as references.
- Additional information: This section is optional but can help you highlight any special circumstances or requests that might affect your application. For example, you can explain why you are moving, how long you plan to stay, if you have any special needs or preferences, or if you are willing to negotiate on rent or terms.
How to Format Your Rental Application
A rental application should be clear, concise, and professional. Here are some tips on how to format your rental application:
- Use a standard font size and style, such as Arial 12 point.
- Use bullet points and headings to organize your information and make it easy to read.
- Use proper grammar, spelling, and punctuation. Avoid slang, abbreviations, and emoticons.
- Use positive and polite language. Avoid negative or aggressive words or phrases.
- Be honest and accurate. Do not lie or exaggerate about any aspect of your application. This can lead to rejection or eviction later on.
- Be consistent and complete. Do not leave any blanks or gaps in your application. Provide all the required information and documents. If something is not applicable to you, write N/A or Not Applicable.
How to Write a Cover Letter for Your Rental Application
A cover letter is a short introduction that accompanies your rental application. It is an opportunity to express your interest in the property and highlight your strengths as a tenant. A cover letter can make a difference between getting an interview or being overlooked.
Here are some tips on how to write a cover letter for your rental application:
- Address the letter to the landlord or property manager by name if possible. If not, use a generic salutation such as Dear Landlord or Dear Property Manager.
- Start with a catchy opening sentence that grabs their attention and explains why you are writing. For example: “I am writing to express my interest in renting your beautiful two-bedroom apartment at 123 Main Street.”
- In the next paragraph, briefly introduce yourself and your co-applicants (if any) and explain why you are looking for a new place to rent. For example: “My name is John Smith and I am a software engineer at ABC Inc. I am looking for a new place to rent with my wife Jane and our two-year-old son Jack.”
- In the next paragraph, highlight your qualifications and suitability as a tenant. Mention some of the key points from your rental application, such as your income, rental history, references, and additional information. For example: “We have a stable income of $100k per year and we have always paid our rent on time and in full. We have excellent references from our previous landlords who can attest to our cleanliness, responsibility, and respect for the property. We are also non-smokers and have no pets.”
- In the last paragraph, express your enthusiasm and appreciation for the opportunity and request an interview or a viewing. For example: “We are very interested in renting your apartment and we would love to see it in person. Please let us know when you are available for an interview or a viewing. You can reach us at 555-5555 or [email protected]. Thank you for your consideration.”
- End with a courteous closing, such as Sincerely, Regards, or Yours truly, and sign your name.
How to Follow Up on Your Rental Application
After you submit your rental application and cover letter, you should follow up with the landlord or property manager to confirm that they have received it and to show your continued interest. Here are some tips on how to follow up on your rental application:
- Wait for a reasonable amount of time before following up. This can vary depending on the market and the demand for the property, but generally, you should wait for at least 24 hours after submitting your application.
- Follow up by phone or email, depending on the preferred method of communication of the landlord or property manager. Be polite and respectful and do not call or email too often or too late.
- Remind them of who you are and what property you applied for. For example: “Hi, this is John Smith. I applied for your two-bedroom apartment at 123 Main Street yesterday.”
- Ask them if they have any questions or concerns about your application or if they need any additional information or documents from you. For example: “I was wondering if you had a chance to review my application and if you had any questions or concerns about it. I can provide any additional information or documents that you might need.”
- Express your interest and enthusiasm for the property and ask them about the next steps in the process. For example: “I am very interested in renting your apartment and I hope to hear from you soon. What are the next steps in the process? When can I expect to hear back from you?”
- Thank them for their time and attention and end the conversation on a positive note. For example: “Thank you for your time and attention. I look forward to hearing from you soon. Have a great day.”
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Conclusion
A rental application is a crucial document that can determine whether you get the property you want or not. By following these tips on how to write a winning rental application, you can increase your chances of impressing your potential landlord and securing your dream home.
Good luck with your rental application!
