Are you dreaming of a getaway filled with stunning landscapes, vibrant city life, and unforgettable experiences? Travel Minnesota is an incredible adventure, and SIXT.VN is here to help you plan an epic trip. We offer top-notch travel guidance, airport pickup, lodging options, tours, and airplane tickets to make your trip smooth and enjoyable. Our services guarantee a smooth and memorable visit, taking the stress out of trip preparations.
Contents
- 1. What Makes Travel Minnesota a Unique Destination?
- 2. Who Should Consider Travel Minnesota for Their Next Vacation?
- 3. Where Are the Top Tourist Destinations in Minnesota?
- 4. When Is the Best Time to Visit Minnesota?
- 5. How Can SIXT.VN Enhance Your Travel Minnesota Experience?
- 6. What Essential Travel Tips Should You Know Before Visiting Minnesota?
- 6.1. Plan Ahead for Seasonal Weather Conditions
- 6.2. Book Accommodations and Activities in Advance
- 6.3. Understand Local Transportation Options
- 6.4. Be Prepared for Outdoor Activities
- 6.5. Respect Local Culture and Customs
- 6.6. Stay Informed About Safety and Health Guidelines
- 6.7. Embrace the Local Cuisine
- 6.8. Be Aware of Wildlife
- 6.9. Learn Basic Local Phrases
- 6.10. Keep Updated with Travel Regulations
- 7. Why Is Prior Travel Approval Important According to Minnesota State Colleges and Universities?
- 7.1. In-State Travel
- 7.2. Out-of-State Travel
- 7.3. Justification
- 7.4. Compliance
- 7.5. Emergency Situations
- 8. What Are the Rules Regarding Spouse/Companion Travel Expenses?
- 8.1. General Rule
- 8.2. Exceptions
- 8.3. Personal Guests
- 8.4. Traveler’s Expense
- 9. How Does Minnesota State Maximize the Use of Financial Resources for Travel?
- 9.1. Early Departure for Lower Airfare
- 9.2. Weekend Stay-Over
- 9.3. Outside Organizations Paying for Travel
- 9.4. Personal Vehicle Use in Lieu of Airfare
- 10. How Can Travelers Make Travel Arrangements Effectively?
- 10.1. Designated Travel Agency
- 10.2. Preferred Vendors
- 10.3. Lowest Fare
- 10.4. Travel Insurance
- 10.5. Upgrades
- 10.6. Personal Aircraft
- 10.7. Baggage
- 10.8. Lodging
- 10.9. State-Owned Vehicles
- 10.10. Authorized Drivers and Passengers
- 10.11. Personal Vehicle Usage
- 10.12. Rental Vehicle
- 11. What Is the Policy on Airline Frequent Flyer Programs?
- 11.1. Separate Accounts
- 11.2. Reporting
- 11.3. Usage
- 12. How Are Travel Advances Managed?
- 12.1. Purchasing Cards
- 12.2. Travel Advance Issuance
- 12.3. Request Timeline
- 12.4. Outstanding Advances
- 12.5. Reconciliation
- 12.6. Payroll Deduction
- 13. How Are Travel Expenses Reimbursed?
- 13.1. Supervisory Review
- 13.2. Reimbursement Form
- 13.3. Receipts
- 13.4. Affidavit in Lieu of Receipt
- 13.5. Direct Billing/Purchasing Cards
- 13.6. Miscellaneous Reimbursable Expenses
- 13.7. Non-Reimbursable Expenses
- 13.8. Other Non-Reimbursable Expenses
- 14. What Are the Guidelines for International Travel?
- 14.1. Definitions
- 14.2. Authorization/Approval
- 14.3. Expense Reimbursement
- 14.4. Travel to Countries Under Travel Warnings
- 14.5. Ongoing Monitoring of Health and Safety Conditions
- 14.6. Suspending International Travel
- 14.7. Individual Student Action
- 14.8. Travel Vaccination Requirements
- 14.9. Emergency Travel Assistance
- 14.10. Foreign Currency Services and Reimbursement Conversion
- 15. What Are the Traveler’s Responsibilities and Accountabilities?
- 15.1. Compliance with Regulations
- 15.2. Accurate Documentation
- 15.3. Supervisor Review
- 15.4. Audit Compliance
- FAQ: Travel Minnesota
- 1. What are the best outdoor activities in Minnesota?
- 2. When is the best time to see the fall colors in Minnesota?
- 3. What are the must-see attractions in Minneapolis?
- 4. Are there any good family-friendly activities in St. Paul?
- 5. What should I pack for a winter trip to Minnesota?
- 6. How can I get around in Minnesota?
- 7. Is Minnesota a good destination for solo travelers?
- 8. What are some unique foods I should try in Minnesota?
- 9. How far in advance should I book my accommodations?
- 10. What services does SIXT.VN offer for travel in Minnesota?
1. What Makes Travel Minnesota a Unique Destination?
Travel Minnesota offers a blend of natural beauty and cultural experiences. Known as the “Land of 10,000 Lakes,” Minnesota boasts stunning outdoor opportunities.
- Natural Beauty: Explore the Boundary Waters Canoe Area Wilderness, Voyageurs National Park, and Itasca State Park, the source of the Mississippi River.
- Cultural Attractions: Discover vibrant cities like Minneapolis and St. Paul, offering world-class museums, theaters, and music venues.
- Outdoor Activities: Enjoy hiking, biking, fishing, kayaking, and winter sports like skiing and snowboarding.
Minnesota’s mix of natural beauty and urban attractions makes it a diverse and appealing destination for all types of travelers.
2. Who Should Consider Travel Minnesota for Their Next Vacation?
Travel Minnesota is perfect for a diverse range of travelers.
- Nature Lovers: With its vast wilderness areas and numerous lakes, Minnesota is a paradise for outdoor enthusiasts.
- Families: Minnesota offers a variety of family-friendly activities, including zoos, museums, and amusement parks.
- Couples: Enjoy romantic getaways in cozy cabins, scenic drives along the North Shore, and cultural experiences in the Twin Cities.
- Solo Travelers: Minnesota’s safe and welcoming environment makes it an excellent destination for solo adventures.
Whether you are looking for relaxation, adventure, or cultural enrichment, Travel Minnesota has something to offer everyone.
3. Where Are the Top Tourist Destinations in Minnesota?
Minnesota is brimming with must-see attractions.
- Minneapolis: Visit the Mill City Museum, Walker Art Center, and Chain of Lakes.
- St. Paul: Explore the Science Museum of Minnesota, the Minnesota State Capitol, and historic neighborhoods.
- North Shore: Drive along Lake Superior, stopping at scenic spots like Split Rock Lighthouse and Gooseberry Falls State Park.
- Boundary Waters Canoe Area Wilderness: Experience pristine wilderness with canoeing, camping, and wildlife viewing.
- Rochester: Tour the Mayo Clinic and shop at local boutique stores in downtown Rochester.
These destinations showcase the diversity and beauty of Travel Minnesota.
4. When Is the Best Time to Visit Minnesota?
The best time to visit Minnesota depends on your interests.
- Summer (June-August): Ideal for outdoor activities, festivals, and exploring the lakes. Average temperatures range from 70-80°F (21-27°C).
- Fall (September-October): Perfect for scenic drives, apple picking, and enjoying the fall foliage. Temperatures range from 50-70°F (10-21°C).
- Winter (November-March): Great for skiing, snowboarding, ice fishing, and winter festivals. Temperatures can drop below 0°F (-18°C).
- Spring (April-May): A good time for hiking, birdwatching, and exploring the blooming landscapes. Temperatures range from 40-60°F (4-16°C).
Each season offers unique experiences, making Travel Minnesota a year-round destination.
5. How Can SIXT.VN Enhance Your Travel Minnesota Experience?
SIXT.VN offers a range of services to ensure a smooth and enjoyable trip.
- Travel Consultation: Personalized itineraries to match your interests and preferences.
- Airport Pickup: Reliable and comfortable airport transfer services.
- Hotel Bookings: Wide selection of accommodations to fit your budget and needs.
- Tour Packages: Expertly curated tours of Minnesota’s top attractions.
- Flight Bookings: Convenient and affordable flight options.
With SIXT.VN, planning your Travel Minnesota adventure is easy and stress-free.
6. What Essential Travel Tips Should You Know Before Visiting Minnesota?
Planning a trip to Minnesota requires some essential knowledge to ensure a smooth and enjoyable experience. Here are some key travel tips that every visitor should keep in mind.
6.1. Plan Ahead for Seasonal Weather Conditions
Minnesota experiences a wide range of weather conditions throughout the year, from hot summers to extremely cold winters.
- Summer: Pack light clothing, sunscreen, and insect repellent.
- Fall: Bring layers, including a jacket, sweater, and comfortable walking shoes for hiking.
- Winter: Dress warmly with insulated clothing, hats, gloves, and waterproof boots.
- Spring: Be prepared for rain and fluctuating temperatures with waterproof gear and layers.
6.2. Book Accommodations and Activities in Advance
Popular tourist destinations and activities, especially during peak seasons, tend to fill up quickly.
- Lodging: Reserve your hotel, cabin, or vacation rental well in advance to secure the best options.
- Tours and Attractions: Purchase tickets or make reservations for popular tours and attractions to avoid long lines and ensure availability.
- Transportation: If you plan to rent a car, book it ahead of time, especially during busy travel periods.
6.3. Understand Local Transportation Options
Knowing how to get around Minnesota efficiently can save you time and enhance your overall travel experience.
- Car Rental: Renting a car is ideal for exploring the state’s diverse regions, especially rural areas and scenic drives.
- Public Transportation: The Twin Cities (Minneapolis and St. Paul) have a decent public transportation system, including buses and light rail.
- Ride-Sharing Services: Services like Uber and Lyft are available in urban areas for convenient transportation.
6.4. Be Prepared for Outdoor Activities
Minnesota’s natural beauty offers abundant opportunities for outdoor adventures, so it’s crucial to be well-prepared.
- Hiking: Wear sturdy hiking boots, carry water, snacks, and a map, and be aware of trail conditions.
- Water Activities: Use appropriate safety gear for canoeing, kayaking, and swimming, and be mindful of water conditions.
- Winter Sports: Dress in layers, use proper equipment for skiing, snowboarding, or ice fishing, and be aware of weather forecasts.
6.5. Respect Local Culture and Customs
Being respectful of local culture and customs will enhance your interactions with residents and contribute to a positive travel experience.
- Tipping: Standard tipping practices apply in restaurants (15-20%), taxis, and other service industries.
- Politeness: Minnesotans are generally known for their politeness, so be courteous and respectful in your interactions.
- Local Events: Check for local festivals, events, or traditions that may be happening during your visit and show interest in participating.
6.6. Stay Informed About Safety and Health Guidelines
Staying informed about safety and health guidelines is essential for a secure and healthy trip.
- Health Advisories: Check for any health advisories or recommendations from health organizations before and during your trip.
- Emergency Contacts: Keep a list of emergency contacts, including local police, hospitals, and your embassy or consulate if you are an international traveler.
6.7. Embrace the Local Cuisine
Minnesota offers a unique culinary scene that is worth exploring.
- Local Specialties: Try regional specialties such as walleye (a freshwater fish), wild rice dishes, and Scandinavian-inspired pastries.
- Craft Breweries: Visit local craft breweries to sample unique beers and learn about the brewing process.
- Farmers’ Markets: Explore local farmers’ markets for fresh produce, artisanal foods, and unique culinary experiences.
6.8. Be Aware of Wildlife
Minnesota is home to a variety of wildlife, and it’s important to be aware and respectful of animals you may encounter.
- Bears: Store food properly and be cautious in areas known to have bear activity.
- Deer: Be aware of deer crossing roads, especially during dawn and dusk.
- Mosquitoes and Ticks: Use insect repellent to protect against mosquito and tick bites, which can transmit diseases.
6.9. Learn Basic Local Phrases
While English is widely spoken, learning a few basic local phrases can enhance your interactions with locals.
- “Ope”: A common expression used when bumping into someone or making a slight mistake.
- “You betcha”: Means “you’re welcome” or “absolutely.”
- “Hotdish”: A casserole dish that is a staple in Minnesota cuisine.
6.10. Keep Updated with Travel Regulations
Travel regulations and guidelines can change, so stay updated with the latest information.
- Entry Requirements: Ensure you have the necessary travel documents, such as a valid passport and any required visas.
- COVID-19 Guidelines: Check for any COVID-19 related travel restrictions or guidelines that may be in place.
- Local Laws: Be aware of local laws and regulations, such as alcohol consumption laws and traffic regulations.
By keeping these essential travel tips in mind, you’ll be well-prepared to make the most of your trip to Minnesota, creating lasting memories and enjoyable experiences.
7. Why Is Prior Travel Approval Important According to Minnesota State Colleges and Universities?
According to Minnesota State Colleges and Universities, prior approval is crucial for travel to ensure that all trips are justified, aligned with the institution’s goals, and fiscally responsible.
7.1. In-State Travel
Oral approval is required for all in-state travel to ensure that the expenses are necessary and align with the organization’s objectives.
7.2. Out-of-State Travel
Written approval is mandatory for all out-of-state travel to ensure that the expenses are necessary and align with the organization’s objectives. This is because out-of-state travel typically involves higher costs, making thorough justification essential.
7.3. Justification
Prior approval ensures that travel is primarily for the benefit of the institution, related to effective business conduct, and that the benefits of the trip outweigh the costs. This includes professional advancement of employees and promotion of interstate cooperation.
7.4. Compliance
Travel activities must not advance any political party, candidate, or religious denomination. Prior approval ensures that all travel adheres to ethical and legal standards.
7.5. Emergency Situations
Travel without prior authorization is only allowed in emergencies, ensuring that all regular travel is properly vetted and approved.
8. What Are the Rules Regarding Spouse/Companion Travel Expenses?
Minnesota State Colleges and Universities have specific guidelines regarding the reimbursement of travel expenses for spouses or companions of travelers on business trips.
8.1. General Rule
Travel expenses incurred by a spouse or companion accompanying a traveler on business are generally not reimbursed.
8.2. Exceptions
- State Employee with Business Purpose: If the spouse or companion is a state employee and their attendance serves a legitimate business purpose, their expenses may be reimbursed. This must be clearly justified.
- Collective Bargaining Agreements or Compensation Plans: If collective bargaining agreements or compensation plans explicitly provide for reimbursement of spouse/companion travel expenses, such expenses may be covered.
8.3. Personal Guests
Personal guests, including spouses, are not allowed to travel in state-owned, rented, or leased vehicles.
8.4. Traveler’s Expense
A spouse or other individual may accompany a traveler on a business trip at the traveler’s own expense. This means the traveler is responsible for covering all costs associated with their companion’s travel.
9. How Does Minnesota State Maximize the Use of Financial Resources for Travel?
Minnesota State Colleges and Universities prioritize maximizing the use of financial resources for travel. Several strategies are employed to ensure cost-effectiveness.
9.1. Early Departure for Lower Airfare
Travelers may leave a day early if a lower airfare is available, provided the airfare savings offset the costs of additional hotel or food expenses.
9.2. Weekend Stay-Over
Travelers may stay over a weekend at their own expense to obtain lower airfare. Additional expenses related to the reduced airfare may be paid, as long as they do not exceed the amount saved on the lower airfare.
9.3. Outside Organizations Paying for Travel
If an outside organization pays for travel, it must comply with ethics requirements under Minnesota Statutes section 43A.38 and §10A.071.
- Single Reimbursement: If a traveler is reimbursed by both Minnesota State and an outside organization for the same travel expense, the traveler must endorse the outside reimbursement check over to the college, university, or system office.
- Approved Expenses: A traveler may be reimbursed by an outside organization for travel or meal expenses, not exceeding actual costs, which are not reimbursed by the state and have been approved in advance.
9.4. Personal Vehicle Use in Lieu of Airfare
If a traveler chooses to drive a personal vehicle instead of flying, reimbursement is at the lower rate and shall not exceed the lowest round-trip coach airfare.
10. How Can Travelers Make Travel Arrangements Effectively?
To make travel arrangements effectively, travelers should adhere to the guidelines set by Minnesota State Colleges and Universities, ensuring compliance and cost-efficiency.
10.1. Designated Travel Agency
Whenever feasible, travel arrangements must be made through the travel agency designated by the college, university, or system office.
10.2. Preferred Vendors
Use of the state’s preferred vendors or targeted group and economically disadvantaged vendors is encouraged to support diversity and economic development.
10.3. Lowest Fare
Inquiries on fares and reservations should be made early enough to take advantage of advance purchase discounts.
10.4. Travel Insurance
Travel insurance coverage purchased by employees is not a reimbursable expense.
10.5. Upgrades
Upgrades at the expense of the system are not permitted. Upgrades are allowed at the traveler’s personal expense. Free service upgrades for domestic air travel are permissible with the lowest available rates.
10.6. Personal Aircraft
Travel in personal aircraft may be authorized under specific conditions:
- Authorization: By the board chair for the Board Trustees; by the chancellor for system office staff; and by the college or university president for their respective staff.
- Best Interest: When deemed in the best interest of Minnesota State Colleges and Universities.
- Reimbursement: Mileage reimbursement shall be at the rate identified in the applicable collective bargaining agreement or compensation plan.
- Compliance: Proof of adequate liability insurance is required, and the pilot and aircraft must comply with all Federal Aviation Administration requirements.
10.7. Baggage
- Checked Baggage Fee: A traveler will be reimbursed for reasonable checked baggage fees to and from the traveler’s flight destination.
- Excess Baggage Fee: A traveler will be reimbursed for excess baggage charges only to the extent the traveler is required to have on hand equipment, books, reports, etc., which exceed the normal weight limitations.
- Lost Baggage: Personal items lost while traveling on authorized business are not a reimbursable expense.
10.8. Lodging
The lowest government rate available should be secured at a reasonably priced, licensed lodging facility. Staying at the private residence of a relative or friend is not a reimbursable expense.
Room charge and tax may be directly billed to the college, university, or the system office. Other miscellaneous charges such as meals, dry cleaning, telephone calls, etc., must be paid by the traveler to the lodging facility at the time of check-out. Business-related expenses will be reimbursed through the Employee Expense Report process.
10.9. State-Owned Vehicles
State-owned, rented, or leased vehicles are to be used for official state business only. A driver shall have a valid state driver’s license and observe all ordinances and laws pertaining to the operation of motor vehicles.
10.10. Authorized Drivers and Passengers
- Authorized Drivers: State employees, contractor’s employees or independent contractors (if authorized in the contract), students with permission, and individuals assisting those with disabilities.
- Authorized Passengers: State employees, other persons participating in related state programs, volunteers, and individuals assisting those with disabilities.
Personal guests not on state business are not allowed in state vehicles.
10.11. Personal Vehicle Usage
A traveler may use their personal vehicle for business purposes in compliance with state policy. Mileage reimbursements will be at the allowable levels and in conformance with the respective bargaining agreement or compensation plan of the traveler.
10.12. Rental Vehicle
Rental of a vehicle by traveler is authorized only when the type of trip or location of meetings is such that use of local transportation is not practical or is expected to be more expensive. Rental vehicles shall be reserved and rented at the lowest applicable discounted rate possible or available.
The use of compact or mid-size/intermediate rental vehicle categories is recommended except in cases where:
- There are three or more passengers.
- Excess baggage for official business requires a large vehicle.
- A larger size vehicle is provided at no extra charge above the compact or midsize rate.
When rental vehicles are used for travel within the United States, the traveler is expected to decline rental vehicle insurance because the State of Minnesota has provisions for insuring rental vehicles against damage through the Risk Management Division. Traveler will not be reimbursed for the cost of rental vehicle insurance for domestic travel. For international travel, traveler should accept all insurance coverage when renting vehicles in a foreign country. Insurance coverage purchased in foreign countries is reimbursable.
11. What Is the Policy on Airline Frequent Flyer Programs?
Minnesota Statutes §15.435 requires that any credits or other benefits issued by an airline to a public employee or any other individuals authorized to travel, who uses public funds to pay for airline travel, accrue to the benefit of the public body providing the funding.
11.1. Separate Accounts
Travelers who frequently fly and have airline frequent flyer programs for their personal travel shall obtain separate airline frequent flyer program numbers to record and report receipt of credits or other benefits.
11.2. Reporting
All travelers shall report such credits or other benefits within 90 days of the receipt of such benefits to the college or university business office or other administrative office as designated by each college and university.
11.3. Usage
Credits and other benefits can only be used to offset future business-related expenses.
12. How Are Travel Advances Managed?
The management of travel advances is crucial for ensuring that travelers have the necessary funds for authorized business expenses while maintaining accountability and compliance with financial regulations.
12.1. Purchasing Cards
The use of state purchasing cards for authorized business expenses is strongly encouraged. An authorized card may be used for all travel-related expenses of the cardholder except food, beverages, and as otherwise provided in System Procedure 7.3.3.
12.2. Travel Advance Issuance
A traveler may be issued a travel advance subject to minimum amounts determined by the applicable bargaining agreement or compensation plan. The amount of the advance should not include any expense that will be directly billed.
12.3. Request Timeline
Advances should be requested a minimum of 14 days before departure using the Employee Expense Report.
12.4. Outstanding Advances
A traveler may not have more than one outstanding travel advance.
12.5. Reconciliation
The advance must be submitted with an Employee Expense Report with appropriate receipts and documentation within five (5) days of returning from the trip.
12.6. Payroll Deduction
Advances not settled within 28 days of the return date will be deducted from the employee’s paycheck in their entirety in accordance with appropriate payroll deduction procedures.
13. How Are Travel Expenses Reimbursed?
The reimbursement of travel expenses is a well-defined process to ensure that travelers are compensated for reasonable and necessary costs incurred while conducting authorized business.
13.1. Supervisory Review
Review of expenses by the traveler’s supervisor or manager is the primary control in preventing duplicate expense payments.
13.2. Reimbursement Form
Travelers, within applicable policies and collective bargaining agreements or compensation plans, will be reimbursed for all reasonable and necessary expenses while traveling on authorized business. Requests for reimbursement of travel expenses shall be submitted on an Employee Expense Report form.
13.3. Receipts
Itemized receipts are required for all expenses except meals, baggage handling, and parking meters, or as required in collective bargaining agreements or compensation plans. Acceptable forms of receipts include electronic receipts, copies, scans, faxes, or original paper receipts. Canceled checks and copies of credit card bills do not substitute for receipts.
13.4. Affidavit in Lieu of Receipt
A traveler may be allowed to file an affidavit in lieu of a receipt if a receipt is not obtained.
13.5. Direct Billing/Purchasing Cards
Air travel costs may be paid using a direct or central billing account, state purchasing card, or personal charge/credit/debit card.
13.6. Miscellaneous Reimbursable Expenses
- Personal Telephone Calls: If allowed by collective bargaining agreements or compensation plans, documented personal telephone calls are reimbursable.
- Laundry and Dry Cleaning: Travelers in travel status in excess of one week without returning home shall be allowed actual cost not to exceed applicable collective bargaining agreements or compensation plans for laundry and dry cleaning for each week after the first week.
13.7. Non-Reimbursable Expenses
- Alcoholic Beverages: Under no circumstances will travelers be reimbursed for alcoholic beverages.
- Parking: If a traveler who normally does not drive to work drives a personal vehicle to work because the traveler will use the vehicle for official business during the day, the traveler is NOT entitled to parking reimbursement at the work location.
13.8. Other Non-Reimbursable Expenses
- Annual fees or interest for personal credit cards
- Late payment fees or interest on state-issued purchasing card
- Expenses of traveling companions or family members
- Expenses related to vacation or personal days while on a trip
- Loss or theft of personal cash or property
- Entertainment or recreation costs, including movies
- “No-show” charges
- Optional travel or baggage insurance
- Traffic or parking tickets
- Incorrect or incomplete expense reports
14. What Are the Guidelines for International Travel?
International travel requires adherence to specific guidelines to ensure safety, compliance, and proper expense management.
14.1. Definitions
- International Travel: Travel to all destinations outside the United States or its territories.
- System-Related Travel: International travel by an employee, trustee, student, volunteer, or other participant for business purposes or in a program sponsored by or under the direction of the system, or its colleges, universities, or system office.
- Travel Warning: A travel warning, alert, or equivalent determination by the United States Secretary of State.
14.2. Authorization/Approval
- Presidents and System Office Employees: All international travel by presidents and system office employees must receive written approval by the chancellor or designee prior to the proposed travel.
- College and University Employees: All international travel by college or university employees must receive written approval by the college or university president prior to the proposed travel.
- Student, Volunteer or Other Participants: Must receive written approval by the organizing official, either the college or university president or the chancellor or his/her designee prior to the proposed travel.
14.3. Expense Reimbursement
The following expenses will be reimbursed at the actual cost, subject to reasonableness determinations, unless provisions for reimbursement of international travel are referenced in collective bargaining agreements or compensation plans:
- Commercial transportation
- Hotel/motel accommodations
- Meals
- Work-related long distance calls
- Dry cleaning and laundry services after one week in continued travel status
- Miscellaneous expenses incurred with travel such as baggage handling and parking fees
Receipts for expenses should be attached to the employee’s expense report. If a traveler does not have a receipt or an affidavit of expenditures, the out-of-state reimbursement limits in collective bargaining agreements or compensation plans shall be used.
14.4. Travel to Countries Under Travel Warnings
Generally, system-related travel may not be made to countries or areas under a U.S. Department of State travel warning unless prior approval has been obtained in writing from the chancellor or designee. Such prior approval will be granted only in limited circumstances and will consider:
- The academic, professional development, or business purpose of the travel and the identity of the foreign travel host or sponsor, if any.
- The benefits of the travel to the system and the participants and the importance of the trip to the mission of the college, university, or system.
- Whether the objectives of the proposed travel could be accomplished in an alternative location that is not subject to a travel warning.
- The political, physical, security, and travel conditions in the country or region in which travel will occur, and the ability to evacuate system travelers if necessary.
- The proximity of the proposed travel to a location identified by the Department of State as a safety concern.
- The manageability of legal risk to the system.
- Any other factors identified by the chancellor or designee.
System participants, or if a minor, the parent or guardian, must sign a written release acknowledging the travel warning.
14.5. Ongoing Monitoring of Health and Safety Conditions
Participants in system-related travel are responsible to stay informed about U.S. Department of State and government health organization travel warnings and other indicators of health or safety risks in the country, region, or area where international travel is planned or occurring. System employees who are organizing or leading study abroad travel must regularly monitor U.S. Department of State travel safety information for the proposed travel destination(s) up to the date of departure and immediately inform the appropriate campus or system office administrators of the issuance or modification of a travel warning for the destination.
14.6. Suspending International Travel
The chancellor or designee or the sponsoring college or university president may suspend system-related international travel at any time, including while it is in progress, if significant health or safety concerns are raised by any source, including the U.S. Department of State, travel warnings from government health organizations, national disasters, on-site staff officials, or other indicators of potential health or safety threats.
14.7. Individual Student Action
A student who participates in an education abroad opportunity without prior college or university approval in a country or region subject to a travel warning must take a leave of absence from the college or university and cannot be registered for any system credits during this period. Any student who chooses to participate in a program in a country, region, or area where the system has suspended its programs does so voluntarily and is acting outside the control and responsibility of the system. Students on leave of absence from a system college or university are not eligible for financial aid from the system.
14.8. Travel Vaccination Requirements
International travelers are responsible to consult the Centers for Disease Control and Prevention (CDC) website prior to undertaking international travel for travel vaccination requirements, food and water precautions, and other pertinent information.
14.9. Emergency Travel Assistance
In case of an emergency, contact the travel agency issuing the travel documents and itinerary.
14.10. Foreign Currency Services and Reimbursement Conversion
Foreign currency can be obtained from banks, airport foreign exchange counters, major hotels in foreign countries, or currency exchange outlets. Expenses incurred and paid directly by the traveler are converted into U.S. dollars at the actual exchange rate, supported by receipts such as a foreign currency exchange receipt or a charge/credit card billing statement.
When more than one exchange of the same type of foreign currency is made during the reporting period, a weighted average exchange rate (total U.S. dollars divided by total amount of foreign currency) must be used. All expenses must be recorded in U.S. dollars, with the currency conversion rate clearly noted on the expense report and on all support receipts.
If the amount claimed on the expense report is more or less than the amount of the attached receipts, a written statement explaining the differences must accompany the expense.
15. What Are the Traveler’s Responsibilities and Accountabilities?
Travelers bear significant responsibilities and accountabilities to ensure compliance with regulations, policies, and ethical standards.
15.1. Compliance with Regulations
The traveler is responsible for complying with state statutes, laws, regulations, and policies; Minnesota State Colleges and Universities travel policy and procedures; the traveler’s respective bargaining agreement or compensation plan; and federal laws and IRS guidelines.
15.2. Accurate Documentation
The traveler is responsible for accurately completing all required forms for reimbursement of authorized official business travel expenses.
15.3. Supervisor Review
The traveler’s supervisor is responsible for reviewing and approving all travel requests and expenses.
15.4. Audit Compliance
Audits of travel reimbursements shall be conducted according to the audit plan approved by the Board of Trustees.
FAQ: Travel Minnesota
1. What are the best outdoor activities in Minnesota?
Minnesota offers hiking, canoeing, fishing, and skiing. The Boundary Waters Canoe Area Wilderness is a top destination.
2. When is the best time to see the fall colors in Minnesota?
Late September to mid-October is ideal for seeing the fall colors in Minnesota. The North Shore offers stunning views.
3. What are the must-see attractions in Minneapolis?
Visit the Mill City Museum, Walker Art Center, and Chain of Lakes. These spots offer a mix of history and culture.
4. Are there any good family-friendly activities in St. Paul?
Explore the Science Museum of Minnesota and the Minnesota State Capitol. Both offer educational and fun experiences.
5. What should I pack for a winter trip to Minnesota?
Pack insulated clothing, hats, gloves, and waterproof boots. Winter in Minnesota can be very cold.
6. How can I get around in Minnesota?
Renting a car is ideal for exploring the state. Public transportation is available in the Twin Cities.
7. Is Minnesota a good destination for solo travelers?
Yes, Minnesota is safe and welcoming for solo adventures. There are many activities and attractions to enjoy.
8. What are some unique foods I should try in Minnesota?
Try walleye, wild rice dishes, and Scandinavian-inspired pastries. These are local specialties you won’t want to miss.
9. How far in advance should I book my accommodations?
Book your accommodations well in advance, especially during peak seasons. This ensures you get the best options.
10. What services does SIXT.VN offer for travel in Minnesota?
SIXT.VN offers travel consultation, airport pickup, hotel bookings, tour packages, and flight bookings. We make planning your trip easy.
With SIXT.VN, planning your trip to Travel Minnesota is easier than ever. Our expert services ensure a seamless and unforgettable travel experience. Don’t wait – start planning your adventure today by visiting SIXT.VN or contacting us at +84 986 244 358. Our address is 260 Cau Giay, Hanoi, Vietnam.